A. Definition
A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information on your skills and experience. A letter of application typically provides detailed information on why are you are qualified for the job you are applying for. Effective application letters explain the reasons for your interest in the specific organization and identify your most relevant skills or experiences.Your application letter should let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.
B. When writing an application letter you should include
• First Paragraph: Why you are writing - mention the job you are applying for and where you found the listing.
• Middle Paragraph(s): What you have to offer the employer - mention why your skills and experience are a good fit for the job.
• Last Paragraph: Say thank you to the hiring manager for considering you and note how you will follow up.
C. How to write an effective application letter
1. pecifically state what it is that you are applying for or interested in applying for (e.g., the position, appointment, student or other visa, extension on a deadline, loan, credit card, etc.).
2. Identify the reason that you are applying. Be as specific as possible.
3. Give the reasons that you feel you merit or qualify for the position or object/thing you are applying for, if applicable (e.g., your goals, experience, qualifications or accomplishments, positive traits, and so forth).
4. Identify what you hope to accomplish by sending your letter and the action you would like the recipient to take.
5. Indicate the date by which you would like a response to your letter or by which you would like the action to be taken.
6. Refer to any other documents you have included with your letter, such as application or other forms,letters of recommendation, resume, examples of your work, etc.
7. Include a request for any information you would like to be sent, if applicable.
8. Include your contact information, such as e-mail address or phone number where you can most easily be reached and the time(s) when you available for calls, etc.
9. Close your letter by sincerely thanking the person for his/her time or for any assistance he/sh
D. Purpose
The purpose of the cover letter is to submit or apply for a job officially to the company. Through your cover letter, you are officially applying to fill the vacant position. In addition, the cover letter also serves to increase your chances of being called for an interview, by assuring the reader that you will be the best person for the job.e can give you.
E. Structure
Detailed format for making an Application Letter
a. Headings
In the heading section, you can write detailed information about your identity (like the name, the full address includes city, province and zip code, telephone number and email. Then write the date of the letter on the next line). Don't forget to write down the recruiter's name, position and full address of the recruiter.
b. Subject
When applying for a job online, you must write in the subject line that says the job you are applying for along with your name. By writing your name on the subject, the recruiter will be clearer about your name and what position you will take.
c. Greetings
Begin writing the application letter with a greeting or greeting. For example Dr/Mr/Mrs. But if you don't know the name of the recruiter, then you can write Deaing hiring manager.
d. Body of Letters
- First paragraph, can explain why you made the letter. State the job you are applying for and where you found the job vacancy.
- Second paragraph, should contain what you have to offer the recruiter including your skills and work experience. State why you are the strongest candidate for the job.
- Third paragraph, your knowledge of the company. Show that you did your research and know something about the business and how you can contribute to its mission.
- Fourth paragraf, your closing, Summarize what you would bring to the position and suggest next steps by requesting a meeting or suggesting a call.
e. Closing
Make sure to offer thanks for their time and consideration, and choose a professional closing salutation such as, "Sincerely", "Best Regards", "Yours truly". Avoid overly familiar phrases like, "Yours", "Take Care".
f. Signature
Signature on the application letter in polite language such as regards or sincerely. Type your name after salutation, leaving a space for your handwritten signature. If sending via e-mail, type your full name and contact information after your salutation.
E. Examples Of Application Letters
- Block
- Semi indented
G. Writting Aplication Letters
Semarang, 21 Februari 2023
Mr. Rio
Chief Executive Officer of Poyo Achitect
Jl, Suyudono, Semarang, Jawa Tengah
Dear Mr. Rio
I am interested in the job vacancies that you offer on the elexamayra.blogspot.com blog which states that your company needs a drafter. My interests and abilities match the qualifications you include on the blog.
I am 23 years old and I have graduated from Brawijaya University majoring in architect. Previously, I had 3 years of experience working as a drafter at DISPERKIM. I am also experienced in using software, namely AutoCAD, Google Sketch Up, excel, and word.
Thank you for taking the time to read my letter. As additional information, I have added my CV. You can contact me at (62) 895 422 568558 or andkjeng14@gmail.com
Sincerely ,
Ajeng
